Use of the facility must advance the core values of the 2021-2026 Student Affairs Strategic Plan (pdf), which guide how we steward use of the NAH. Programs, activities, and events listed in space requests must be student-centered, foster justice, encourage learning, promote wellness, and advance acts of integrity. Events must abide by the student code of conduct, including all University rules and regulations. Events and activities must be contained to the designated reserved space and must not block or cause obstruction to any walkway, building, entrance, or exit.
The NAH is available at no charge. The NAH may not be available for use when the University is closed or when NAH-sponsored events are taking place at our facility or elsewhere. NAH will be available from 5:30 p.m. to 11:59 p.m., Monday - Friday, and 8:00 a.m. to 11:59 p.m., Saturday - Sunday, for space requests.
Space Requests
Space requests are made on a first-come, first-served basis. The number of reservations made by one organization may be limited so all groups have a fair opportunity to use the space.
Space requests can be made through the NAH booking page.
Space requests at the NAH must be made at least seven (7) days in advance.
Space requests must include the time to setup and cleanup. Please ensure enough time to properly reset the space as another event may be occurring after yours.
Space requests are non-transferable. All scheduling changes must be requested by email and approved by NAH staff. Approved space requests are subject to cancellation by the NAH due to unforeseen circumstances affecting the availability of the facility.
NAH will email the requester within two business days to confirm receipt of the submission and whether the request can be accommodated. NAH reserves the right to cancel an approved space request due to unforeseen circumstances affecting the availability of the facility. NAH will make every effort to communicate updates or changes to space requests in a timely manner.
Parking arrangements are the responsibility of the individual and/or group reserving the space. Contact the University’s Parking Department for additional information.
Space Capacity
Below is the space capacity of areas inside our facility:
- Lounge and Kitchenette
- Maximum 15 people with tables and chairs
- Maximum 20 people with standing room only
- Conference Room
- Maximum 10 people with tables and chairs
- Maximum 15 people with standing room only
- No food
All staff offices and the first-floor workstation are reserved for staff use only and should not be accessed.
Keys
Keys can be picked up by 4:30 p.m., one business day prior to the day of the event. Keys may only be issued to designated individuals noted on NAH Space Request Booking. They will also be responsible for returning the key.
Keys and the NAH Clean-Up Checklist must be returned by 12:00 p.m. (noon) on the next business day following your event. If a key is returned late, the organization or unit will incur a $5/day fee. If a key is lost, there will be a $150 fee. Please note that keys are non-transferable and should not be given to another organization or unit.
Setup and Cleanup
All users are responsible for their own setup and cleanup.
Supplies such as plastic gloves, paper towels, broom, and disinfecting wipes are available in the kitchenette area of the NAH. If the facility is left in an unacceptable condition, NAH staff will contact the organization or unit to clean up the space following the next business day. Failure to clean up the space in a timely manner will incur the organization or unit with a $50 fee.
Some resources such as dishes, serving utensils, and small appliances are available for use in the NAH kitchenette. All items used must be disinfected, washed, dried, and put away upon the end of the event. Remove all materials from all surfaces including but not limited to the sink, stove, oven, and counters.
Decorations cannot compromise public safety or create risk of property damage. Only blue painters’ tape should be used for hanging decorations.
Upon end of the event, please remove all trash and place it in the dumpster outside of the NAH located in the parking lot. All decorations must be removed immediately following the event. NAH is not responsible for any items left at the NAH post-event and has the right to dispose of all leftover items.
Rooms used must be returned to their original setup following your event. This includes rearranging any furniture, resetting conference tables and chairs, and returning kitchen items to their proper place.
Conduct and Responsibility
Organizations or units reserving the space are responsible for the safety and behavior of all participants. Any damage or personal injuries are the responsibility of the hosting organization or unit. In case of emergency, please contact UIPD at (217) 333-1216 or dial 9-1-1.
Please keep all NAH property within the NAH premises. Do not tamper with or damage the walls (including artwork) of the NAH and be mindful of decorations.
Any damage to the NAH property, including but not limited to equipment, furniture, structure of the building, will incur a $100 fee in addition to repair or replacement costs.
All doors and windows must be locked/secured upon exiting the NAH. Turn off all lights before exiting the NAH after your event. Please note there is a safety light at the top of the stairs that cannot be turned off.
Upon use of the space, the NAH Clean-Up Checklist must be reviewed, completed, and returned to the NAH by 12:00 p.m./noon the next business day.
Space users are responsible for the space and its contents and agree that they or their organization will pay for any damages incurred within thirty (30) days. Failure to follow the NAH Facility Policies may result in revocation of space reservation and its privileges. In addition, other possible consequences prescribed by applicable law or University policies may be applied when there is a failure to comply with these policies.
The information above is also available to download: